Module 3 Cyberinquiry
Here is a helpful guide to use as a reference for performing common tasks in Microsoft Word. My instructions are based on an updated version of Microsoft Word. If you have an older version, the general idea will be the same but not everything will be in the same location.
Creating a New Document
1. First, you must open Microsoft Word. You can do this by double-clicking (clicking rapidly two times) on the Microsoft Word icon on your computer screen, or you can do this by going to your Start Menu (located in the bottom left corner of your screen) and finding All Programs, then Microsoft Word. (This example uses Microsoft Office) Once you find it, you will need to click on it.2. A blank document should pop up for you to begin typing. If this does not happen, or if you would like to create a new document and are already viewing an existing document, continue following these steps.
3. Once Microsoft word is opened, you will need to locate the menu bar towards the top of your screen. The menu bar contains words such as: file, home, insert, page layout, and maillings. (My version looks a little different than the picture below, but all versions have the same basic words)
4. Locate the file tab on your menu bar and click on it. Once you click on file, you should find the word new. Click on new.
5. A window will appear that asks you what sort of document you would like to create. Choose which document you would like to use and double click on it. (If you will simply be typing text, you will want to use a blank document.)
6. Once you double click on your choice, a screen should open that will allow you to begin your project.
Format Font and Color
To Format Font Size:
1. Select the text you wish to modify
2. Left-click the drop-down arrow next to the font size box on the Home tab. The font size drop-down menu appears.
3. Move your cursor over the various font sizes. A live preview of the font size will appear in the document.
4. Left-click the font size you wish to use. The font size will change in the document.
To Format Font Style:
1. Select the text you wish to modify.
2. Left-click the drop-down arrow next to the font style box on the Home tab. The font style drop-down menu appears.
3. Move your cursor over the various font styles. A live preview of the font will appear in the document.
4. Left-click the font style you wish to use. The font style will change in the document.
To Format Font Color:
1. Select the text you wish to modify.
2. Left-click the drop-down arrow next to the font color box on the Home tab. The font color menu appears.
3. Move your cursor over the various font colors. A live preview of the color will appear in the document.
4. Left-click the font color you wish to use. The font color will change in the document.
Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the bottom of the list to access the Colors dialog box. Choose the color that you want and click OK.
Format Text
Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.
Change Font Typeface and Size
To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:
Select the text and click the Font Styles included on the Font Group of the Ribbon, or
Select the text and right click to display the font tools
Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:
1. Select the text
2. Click the Highlight Button on the Font Group of the Ribbon, or
Select the text and right click and select the highlight tool
To change the color of the highlighter click on down arrow next to the highlight button.
Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:
1. Select the text with the formatting you want to copy.
2. Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
3. Apply the copied format by selecting the text and clicking on it.
Clear Formatting
To clear text formatting:
1. Select the text you wish to clear the formatting
2. Click the Styles dialogue box on the Styles Group on the Home Tab
3. Click Clear All
Set Margins
1. On the menu bar, select Page Layout.
2. Then click on the Margins tab.
3. There are various settings to choose from, including customizing your own. To choose one, click on it.
4. To undo your selection, click on the normal setting, or click on the undo arrow located at the top left corner of your screen.
Add Bulleted or Numbered List
There are four different ways you can make a bulleted list.
Method 1: Add bullets or numbering to existing text
To add bullets or numbering to a list of existing text items, follow these steps:
1. Start Word, and then open your document.
2. Select the list items to which you want to add bullets or numbering.
3. On the Formatting toolbar, do one of the following:
o Click the Bullets button if you want to add bullets.
o Click the Numbering button if you want to add numbering.
The default (or the currently selected) bullet or number format is added to the list items.
Method 2: Add a bulleted or numbered list format to existing text
You can use a bulleted or numbered list format to add bullets or numbering to a list of existing text items. To do this, follow these steps:
1. Start Word, and then open your document.
2. Select the list items to which you want to add bullets or numbering.
3. On the Format menu, click Bullets and Numbering, and then do one of the following:
o Click the Bulleted tab if you want to add bullets.
o Click the Numbered tab if you want to add numbering.
4. Click the bulleted or numbered list format that you want, and then click OK.
The bulleted or numbered format is added to the list items.
Method 3: Create a bulleted list or numbered list as you type
If you have not started a list yet, you can create a bulleted list or a numbered list automatically as you type. To do this, follow these steps:
1. Start Word, and then open your document.
2. Do one of the following, as appropriate to your version of Word:
o In Word 2000, click AutoCorrect on the Tools menu, and then click the AutoFormat As You Type tab.
o In Word 2002, click AutoCorrect Options on the Tools menu, and then click the AutoFormat As You Type tab.
3. Under Apply as you type, do one or both of the following, and then click OK:
o Click to select the Automatic bulleted lists check box (if it is not already selected).
o Click to select the Automatic numbered lists check box (if it is not already selected).
4. Do one of the following:
o Type 1. if you want to start a numbered list.
o Type * (the asterisk character) if you want to start a bulleted list.
5. Press the SPACEBAR key.
6. Type your text, and then press ENTER.
Word automatically inserts the next number or bullet at the beginning of the line.
7. Repeat step 6 to create additional list items.
8. To finish the list, press ENTER twice.
Method 4: Outline numbered lists and outline bulleted lists
Create an outline numbered list
To create an outline numbered list, follow these steps:
1. Start Word, and then open your document.
2. On the Format menu, click Bullets and Numbering, and then click the Outline Numbered tab.
3. Select any list style in the top row, and then click OK.
NOTE: Do not select a style that contains the text "Heading 1".
The first number of the list is displayed in your document.
4. Type your list text; be sure to press ENTER after each item.
Word automatically inserts numbers in sequence at the beginning of each line at the first level.
5. To move an outline numbered item to the level that you want, do one of the following:
o To demote an item to a lower level, select the item, and then click Increase Indent.
o To promote an item to a higher level, select the item, and then click Decrease Indent.
The item is moved to the level that you specify, and the appropriate numbering level is inserted at the beginning of the line.
Create an outline bulleted list
To create an outline bulleted list, follow these steps:
1. Start Word, and then open your document.
2. On the Format menu, click Bullets and Numbering, and then click the Outline Numbered tab.
3. Select any list style in the top row, and then click Customize.
NOTE: Do not select a style that contains the text "Heading 1".
4. In the Level box, click 1.
5. In the Number style box, select an existing bullet, or click New Bullet to select the bullet that you want.
6. Repeat steps 4 and 5 to add additional levels to your list. Select a different level and a different bullet for each level of your list.
7. Click OK.
A bullet is displayed for the first level of your list.
8. Type your list text; be sure to press ENTER after each item.
Bullets are automatically inserted at the beginning of each line at the first level.
9. To move a bulleted item to the level that you want, do one of the following:
o To demote an item to a lower level, click the item, and then click Increase Indent.
o To promote an item to a higher level, click the item, and then click Decrease Indent.
The item is moved to the level that you specify, and the appropriate bullet for that level is inserted at the beginning of the line.
Insert Graphics
Clip Art
Clip art consists of images usually already on your computer.
1. On your menu tab, select Insert.
2. Then click on Clip Art.
3. A menu box will pop up on the right of your screen. Type in a word or topic you would like to search for and click on Go.
4. A selection of pictures will appear in the box.
5. Click on the picture you would like. It should automatically appear on your page.
Adding a Picture or Image from your Computer
To insert into your Word document an image stored on your computer, click Insert > Illustrations > Picture.
In the Insert Picture dialogue box that appears, navigate to where your image file is located on your hard drive, select it and click Insert. The picture is then inserted into your document where your cursor is currently positioned. It makes sense sometimes to press the return key a few times to make room for your picture before you insert it
While the picture is selected (and immediately after you insert it, it will be), the Picture Tools contextual tab is displayed in the ribbon. This tab is home to all the image manipulation tools available to us. For some quick previews of the kind of effects we can apply to the picture, hover over some of the thumbnail images in the Picture Styles group.
Moving your Image
Moving images around your Microsoft Word document is a quirky affair and not at all intuitive. If you've used graphics applications before, you might expect to be able to simply drag the image and drop it where you need it. Alas, things are not so simple. You can actually drag and drop your image, but strangely, you need to do something first. You can't drag and drop your image immediately after inserting it into your document.
Let's look at a simple way of moving an image in your Word document. Select an image and the Picture Tools contextual tab should appear in the ribbon. Click on Position in the Arrange group.
As with many tools in Microsoft Word, you can see live previews of the effect when you hover your mouse over a particular thumbnail image. Click on a positioning arrangement that suits your needs. You can choose from:
· In line with text
· Position in top left with square text wrapping
· Position in top centre with square text wrapping
· Position in top right with square text wrapping
· Position in middle left with square text wrapping
· Position in middle centre with square text wrapping
· Position in middle right with square text wrapping
· Position in bottom left with square text wrapping
· Position in bottom centre with square text wrapping
· Position in bottom right with square text wrapping
The square text wrapping in each description indicates that the text on the page will flow around the image. The image below, for example is positioned in the middle left with square text wrapping.
Adding a Hyperlink
A hyperlink is when text or an image on a page is linked to a website. When you click on the text or image, you are immediately taken to the web site. For example, this sentence is a hyperlink and will take you to a page describing how to create one. It is fairly easy to create a hyperlink.
1. First, decide what text or image you want to use as your hyperlink.
2. Then, open up the web page that you want to link to. Go to the address bar showing the http:/ address of the page and highlight the entire web page address. (Highlight by holding down the mouse button and dragging it across the text.)
3. Once the address is highlighted, right click your mouse over it. A box should appear.
4. In the box, choose copy.
5. Back in your word document: If you are using text for your hyperlink, highlight it by holding down the mouse button and dragging your cursor over the text you want to use. If you are using an image, you do not need to do this step.
6. While your text is highlighted, (images need not be) place your cursor over it and right click. A box should appear. Click on the hyperlink option.
7. Check and make sure that the Text to Display box contains the words or image that you selected.
8. In the address box, right click your mouse and choose paste. This should paste your web address into the address box.
9. Make sure the entire web address has pasted, then click on ok.
10. You should have a functional hyperlink.
To Test the Hyperlink
Hold in the Control button on your keyboard and click on your hyperlink. The correct web page should be displayed. If not, check that the entire web address was pasted in the address box.
Saving Your Document
The first time you save - After working a few minutes, stop to save. Go to the File menu and select Save As... Actually you can choose Save also, but the Save As window will still be the one that opens. The image below is clickable. If you want to know about one of the items, click on the label or the area of the window.
Save Location - The default saving location for many Windows applications is a folder located on your desktop named My Documents. Until you get accustomed to finding your way around your computer this would be a good place to save things. As you gain experience you may want to create your own folders on the C: drive as a saving location for images for presentations, lesson plan ideas or anything else you might need.
Change Location - If you don't plan to use the default saving location, move the tip of your mouse pointer to the downward pointing triangle and gently click one time with your index finger. Move your mouse pointer up or down in the list to select a new saving location. If you plan to save to your disk, select 3 1/2 Floppy (A:).
If any of the locations in this window have other folders into which you can save, you may select them with your mouse pointer in the Save As window
Document Name - If the File Name block contains a file name that is highlighted, type the name of your new document. Your new name will replace the highlighted name. If the name is not highlighted, click and drag to highlight the name before changing it. Click and drag means, place your mouse pointer to the right of the file name, depress the left mouse button and move the mouse to the left until the name is highlighted.
· Naming suggestions - Use a name that reflects the content of the file. I recommend using lower case text, it is easier to type. Avoid using your name. If I have three files names byles1, byles2 and byles3, I may not remember a week from now what is in byles2.
Document Type - As a new user, you will usually not need to worry about this block
Change Type - In many applications, the file that you are saving can be in several different file formats. For example; instead of saving a Microsoft Word file you have been typing in document format (.doc) you could save it in text format (.txt) You should be sure you know what format you want to use before changing anything here. In the examples below I save a document in document format (.doc), and then I save the same document as text only (.txt). Notice, all of the formatting is lost when I saved as text only.saved in .doc format
saved in .txt format
Caution: Take care when changing file types.
Works Cited
Brooks, Susan and Byles, Bill. Internet4Classrooms. Saving. Retrieved October 13 2010 from http://www.internet4classrooms.com/pc_manage_save.htm
Electricteacher.com. How to Insert Pictures in Microsoft Word. Retrieved October 13 2010 from http://www.electricteacher.com/wfile.htm
Electricteacher.com. Moving Images in Microsoft Word. Retrieved October 13 2010 from http://www.electricteacher.com/wmove.htm
Florida Gulf Coast University. Formatting Text. Retrieved October 13 2010 from http://www.fgcu.edu/support/office2007/Word/text.asp
Goodwill Community Foundation, Inc. Format Text. Retrieved October 13 2010 from http://www.gcflearnfree.org/computer/lesson.aspx?id=1264&p=2
Microsoft Support. 7 May 2007. How to create a bulleted or numbered list in word. Retrieved October 13 2010 from http://support.microsoft.com/?kbid=311877
Picture. Opening Microsoft Office. Retrieved October 13 2010 from http://www.bing.com/images/search?q=tutorial+clip+art+of+microsoft+word&FORM=IGRE&qpvt=tutorial+clip+art+of+microsoft+word#focal=5af305f6a1fc7ff6fdf382b6b24fe07c&furl=http%3A%2F%2Fwww.java2s.com%2FTutorial%2FMicrosoft-Office-Word-2007Images%2FStarting_Word___Click_Microsoft_Office.PNG
Picture. Document 1 Microsoft Word. Retrieved October 13 2010 from http://www.earlyisd.net/tutorials/word03/images/open.gif
Picture. Clip Art. Retrieved October 13 2010 from http://www.gslis.utexas.edu/technology/tutorials/office/word/images/05graphics.jpg
